VENDORS! To participate in the Event, please carefully read the following information and complete the form at the bottom of the page.
The following agreement is made by and between (“Vendor”) and Charles J. Colgan, Sr High School (“Colgan”) and governs the parties’ responsibilities for the Colgan Athletic Boosters 2019 "Holiday Craft/Vendor Event” (“Event”) to be held on November 16, 2019 at Charles J. Colgan Sr. High School in Manassas, Virginia.
RESPONSIBILITIES OF THE PARTIES
The Vendor agrees to:
Pay Colgan Athletic Boosters $100 per 10x10 booth space upon submittal of this Agreement. Requests for more than one booth will be considered on a space-available basis.
Provide items for sale at the Event for purchase on site and/or by order.
Assemble its display on location at the Event between 8:00am and 10:00am on November 16, 2019.
Obtain required fire, theft, casualty and other insurance required to insure fully against loss or damage to merchandise and fixtures. Colgan will not be responsible for any losses to merchandise from any source.
Pay all sales taxes required by law.
A 6-foot table per space is available for an additional $10
Be equipped to process its own credit card sales, either through paper transactions or wireless internet. (Access to electrical outlets will be very limited.)
The Colgan Athletic Boosters agree to:
Provide access to the site beginning at 8:00am on November 16, 2019 for Vendor set-up.
Provide a 10x10 booth space per Vendor November 16, 2019 from 10:00am - 3:00pm (once agreement and payment are received).
Upon request by Vendor and for an additional $10 fee, provide one (1) 6-foot table. NOTE: Tables are available on a first-come first-served basis.
Provide additional booths and/or tables as ordered and prepaid by the Vendor, on a space-available basis.
Provide wireless internet access for credit-card transactions. NOTE: No phone lines will be available, and access to electrical outlets will be very limited.
Advertise Vendor’s participation in promotional materials for the Event, to include the Colgan Athletic Booster’s Facebook and Twitter pages, Website (www.colganathleticboosters.com), communications to Colgan’s families and public advertising materials.
Provide student-volunteers to assist with loading and unloading Vendor product, if needed.
The Legal Stuff!
Liability: Vendor shall indemnify, save and hold harmless Colgan from any and all liability, damages (including personal injury and property damage), claims or expenses which in any manner arise from or related to Vendor’s performance or failure to perform under this Agreement.
Acceptance: To ensure variety of product type, quality and pricing, acceptance of this Agreement by Colgan is contingent on review by Colgan’s Event Committee. If the Agreement is not accepted for any reason, the reservation payment will be returned to Vendor in full.
Termination: If for any reason the Event is cancelled by Colgan High School, Colgan Athletic Boosters or the Prince William County Fire Marshall, this Agreement may be terminated upon written or oral notice to the Vendor without further liability to Colgan High School or the Colgan Athletic Boosters. In the event of termination, prepaid fees will be returned in full within 7 days. However, if terminated by the Vendor, the Vendor relinquishes deposit in full and no refund will be provided.
Questions? Click here to email Nadia Amezola, Vendor Coordinator
To participate as a vendor in the Event, you MUST complete the following tasks:
Complete, electronically sign and click SUBMIT the form below.
Select booth type and tables (if needed) and complete payment.
Note the following:
Spaces cannot be held without your payment (next page).
Prefer to register/pay by check? Select the form below (WORD or PDF version) and mail your completed form (below) along with a personal check or money order made payable to Colgan Athletic Boosters, Inc at the following address: Colgan Athletic Boosters, Inc. Attn: Nadia Amezola 13833 Dumfries Rd. Manassas, VA 20112
Colgan Athletic Boosters, Inc. is a Section 501(c)3 nonprofit. Your membership contribution may qualify as a charitable deduction less the value of the goods received for federal income tax purposes. Donors are advised to consult with their tax advisers or the IRS to determine whether the contribution is deductible.